For the purpose of the General Data Protection Regulation (GDPR), we, as INDOCHINA MICE is the Data Controller both offline and online.
Information we may collect from you and why we collect it:
When you make a booking or other purchase from us, we will collect certain personal data about you and about any other person you include on your booking. The sort of personal data we collect will be information such as name, address, email address, telephone number, date of birth, and personal travel preferences. We need to collect this information in order to arrange the travel and other services you are requesting. In some cases, we may also need to collect more sensitive personal data such as Passport / ID Cards, information concerning medical conditions, disabilities and special requirements, so as to be able to consider your particular needs in relation to a booking. Data will be stored only until it is considered necessary for operational, marketing, research and/or legal purposes. We shall only store data until it is absolutely necessary.
We may also collect personal data about you in the following circumstances: If we ask you for your contact details for future marketing use (which may be by email, post or phone text messages) or if you actively sign up to receive email newsletters from us, (although you will be given the option to opt-out of such use). If you contact us, we may keep a record of your email or other correspondence, and if you call us by telephone, we may monitor and/or record phone conversations for training and customer service reasons.
We may collect details of your visits to these sites (including, but not limited to, traffic data and location data) whether this is required for our own purposes or otherwise, and the resources that you access. We may collect information about your computer including, where available, your IP address, operating system and browser type, for system administration purposes and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
Transfer of your information:
When you make a travel booking or other purchase, some of the personal data you provide will need to be passed to and processed and stored by relevant third parties, such as airlines, hoteliers, insurance companies and ground handling agents, so that they can provide you with the arrangements you require.
In order for you to travel overseas, we may be required to disclose personal data to government bodies or other authorities in Vietnam and in other countries, such as those responsible for immigration, border control, security and anti-terrorism. Even if it is not mandatory for us to provide information to such authorities, we may exercise our discretion to assist them where appropriate.
How We Use Your Information:
We use information held about you for the purposes as stated and in the following ways: To carry out our obligations arising in connection with any contracts entered into between you and us, or between you and a third party supplier;
- To communicate with you regarding your booking or other purchase;
- To allow you to participate in interactive features of our service, when you choose to do so.
- To notify you about changes to our service;
- For improving the quality of our service and the products offered;
- For internal research/analysis and customer profiling;
- For resolving complaints and dealing with disputes;
- For preventing and detecting fraudulent or criminal activity;
- For debt collection or credit vetting
If you have made an enquiry or purchase, your personal data may be used by us and other INDOCHINA MICE companies to contact you by post and/or by electronic means (email or text message) with information and offers relating to products or services similar to those about which you enquired or which you purchased.
We will only do this if you did not opt out of such marketing at the point where we collected your contact details. If you have not made an enquiry or purchase, we will only send you information and offers by email or text message relating to products and services offered by INDOCHINA MICE if you sign up (opt in) to receive such marketing.
We may use your data for marketing purposes of travel and travel related products and services.
We will not pass your contact details to a third party outside of INDOCHINA MICE for marketing purposes unless you have expressly agreed that we may do so.\
Opting Out Of Marketing Use:
You have the right at any time to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by ticking/un-ticking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by sending an unsubscribe request to: [email protected]
Your right to access any personal data we hold:
The General Data Protection Regulation (GDPR) gives you the right to check that your personal data is being processed lawfully (“subject access right”). Your subject access right can be exercised in accordance with the Regulation. Any subject access request must be made in writing to: [email protected]
Your right to be forgotten:
The General Data Protection Regulation (GDPR) gives you the ‘right to be forgotten’. You have the right to erase your personal data at any time, subject it that doesn’t compromise the ability to research and any legal requirements can be exercised in accordance with the regulation. Any such request must be made in writing to: [email protected]\
The transmission of information via the internet is not completely secure, and although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to this web site; therefore, any transmission is at your own risk. Once we have received your information, we will take all reasonable steps to keep your personal data secure and to try to prevent any unauthorized access to it. All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping that password confidential. We ask you not to share a password with anyone.
Links To Third Party Web Sites:
Our site contains links to and from the websites of our principals, suppliers, advertisers and other third parties. If you follow a link to any of these other websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or for these 3rd party websites. Please check these policies before you submit any personal data to these websites.